file properties

by Nate Hekman on July 8, 2008

Some of our customers (maybe all? I’m not sure how common this is) keep a huge number of gsz files on their computers. 

They may have a large team of people all sharing access to the same files.  They save a dozen copies of an analysis, each with a slight difference from the others.  One customer described to us how his team uses spreadsheets to keep track of all these files, the differences between them, and who last edited any particular file.

Even if your office doesn’t go to that extreme, you’ll likely still find it useful to store additional information about your analyses that you can refer back to later, or that your manager or co-worker can access to understand what you were trying to do with a particular analysis.

The place to write up those comments is in the file properties.

Use the KeyIn Analyses command, then click on the very root item in the tree, the one that (typically) has the same name as the file.

You’ll notice there’s room there to type in a title, an author (so people know who to go to with questions), and comments.  This is where I find it useful to write a short description of the overall project, what I’m trying to achieve with this .gsz file.

You can also write comments for each individual analysis.  Still in KeyIn Analyses, click on an analysis in the tree.

At the top-right is a Description field.  I use it to describe the purpose of this specific analysis.  Often it isn’t really needed–if I have two SEEP/W analyses, the first one steady-state and the second one transient, it’s pretty obvious what I’m doing.  But if I have ten SLOPE/W analyses, each identical except for the value of C, the Description field comes in really handy.

When writing comments, it’s best to imagine yourself coming back to this file in a year or two, and having to remember what it is you were doing.

All of those comment fields are visible from the Start Page.  Click back on the root item in KeyIn Analyses and then close the dialog box to see the Start Page summarizing the entire file.

If you save the file while you’re at the Start Page, then next time you open it you’ll be put back at the Start Page to quickly see what the file is about.

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